3 Advantages of Digital Signing for Businesses

Digital signing - family signing home purchase contract on tabletDigital signing, versus the traditional “wet” signature, has become increasingly popular in recent years.  More and more countries across the globe have endorsed the legal validity of digital signing, enabling businesses to digitise entire workflows and further optimise management processes.

Whether you’re preparing an employee work agreement, finalising a new client contract, or submitting an invoice, digital signing can prove beneficial in a number of ways.

Here are just three reasons businesses, organisations, and even governments choose digital signing over paper.

1. Save time and courier costs

Ensuring all parties sign off on paper documents typically entails a number of time-consuming and potentially expensive steps.

First, you must prepare the document, courier it to each recipient, and then wait for them to receive, review, and sign it.  One of your recipients may be out of town, or home with the flu, which furthers lengthens your wait time.  Finally, after review, a recipient may request some changes, which means re-working and re-delivering the document. The resulting delays can be both costly and frustrating.

With digital signing, documents are swiftly delivered, revised and authenticated online. Transit time is minimal, so business owners can direct their energies toward earning new customers, rather than handling more paperwork.  And of course, adopting a paperless solution immediately reduces your environmental impact – an important benefit for entrepreneurs seeking more sustainable business practices – not to mention, lowers your office supply costs.

2. Safeguard your documents with digital encryption

In addition to improved efficiency, digital signing beats paper when it comes to security.  The digital signing software you use to create the signature also encrypts the document. This protects your entire document from tampering.

According to the experts at Tech-Target, digital signature encryption will let you know if anyone has changed or deleted a single character of your document.  Plus, encryption leaves a data trail which makes it possible to trace and expose any forgeries.  By the same token, if a signer denies having authenticated your document, the signature can be analysed to confirm its origin.

3. Track the status of your document in real time

Wondering whether a new client has opened and reviewed the contract you sent to them, or signed and sent it back? Digital signing makes answering these questions far easier than the paper alternative.

From creation and distribution, to editing, validation and storage, the entire document lifecycle is transparent.  Using cloud-based digital signing, business owners can track the status of their documents in real time, including:

  • when the document was opened;
  • how close the signer is to completing their validation of the document; and
  • the moment the validation is complete, or if a party opts out of the process.

Some service providers also include options to send out automatic reminders to ensure the timely completion of your agreements.

In conclusion digital signing saves time, money, and trees, while improving collaboration with team members and clients. It’s no wonder digital signing is fast becoming the new business normal.